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17-12-21 GRSF citation policy

Meeting Notes
Topics: A first draft for the GRSF citation policy and examples have been prepared. RAM, FishSource and FIRMS representatives are interviewed in order to identify the most appropriate way to cite their data. Such citation policy is needed for the public release of the Global record of Stocks and Fisheries (GRSF) through a dedicated iMarine VRE, and it is back-boned by the iMarine infrastructure which supports its implementation along principles and features designed in the past iMarine projects.

RAM (Michael Melnychuk)
FAO (Vivi Katifori, Nicolas Bailly, Aureliano Gentile)

Notes

What is the legal status of the organization?
It is a database put together by academics and government agencies, housed at the University of Washington. There could be legal side effects to a future exploitation effort for GRSF so there will be a follow-up.
It is a collaborative effort, not exclusively a University of Washington effort.
The website currently lacks in resources and needs update. The new website will be available in a few months.
Do the original data providers have copyright over the content?
The data is stock assessments that governments publish. 90% publicly available documents and 10% unpublished assessments from researchers, knowingly provided.
Nobody has the copyright over this data.
Is the database citation provided still valid?
The database citation was from an older version of RAM and those people involved are not still working with the database.
There is a new publication to be published soon.
What would be the best approach to cite RAM content in GRSF?
A citation to the whole database would be sufficient.
An option would be to use the old citation as it is now until the new one is available.
N.B. We should check the current citation best practices for citing complete databases.
RAM usually presents data from many different providers. But the example in GRSF focuses on one stock so maybe it would be possible for RAM to attribute/cite the original provider. In this case RAM should be able to provide this citation.
In this case a citation format similar to the one described for FIRMS could be used:
[RAM Legacy Stock Assessment Database] [Version] . Updated [Update date]. Accessed [Date accessed and/or downloaded]. [URL]
There is a citation field in the GRSF record for RAM - is this information currently extracted by GRSF?
A.G. : This is to be verified.
N.B.: Best practice and guidelines for users - if you need to cite hundreds of records you cite the whole database. For an individual record, if you need the added value of GRSF you cite directly the original provider. You can cite the database as a tool to look for sources. - This could be turned into a guide for the user of GRSF, to be added in the disclaimer
Exploitation potential for GRSF?
People have provided content to RAM taking into account that it would be offered without a fee. But if these data ended up having a fee associated with that it would create problems.
A.G.: If this was properly communicated would it change the situation?
It is not certain if this would be OK with some of the providers. There may be some room for discussion about how fees can help them with their work continuing to offer the data.
A.G. The fee would be on additional services on these data.
There could be fees associated with the fleet related information.

Follow-up


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